NSW criminal records what appears and what you need to know

A criminal record is an official record of a person’s criminal convictions and interactions with

the criminal justice system. What shows up on your record during a background check can

vary depending on the type of offences and who is conducting the check.

Are all offences included in my criminal record?

Not every offence results in a criminal record. Some minor offences can be dealt with by

Police on the spot (sometimes called an infringement or a ‘ticket’), rather than through the

courts. This is usually a matter of discretion for the police, depending on the seriousness of

the offence.

If your matter goes to court and you are found guilty and sentenced, it will appear on your

criminal record.

How long does a criminal record last in NSW?

Your criminal record is usually permanent, and a lifelong record is held by the police and the

courts. However, some convictions can be:

• “Quashed” (overturned by the court)
• “Extinguished” (for certain historical offences which are no longer crimes), or
• Become “spent”, meaning they aren’t fully erased but become non-disclosable in most situations.

What are ‘spent’ convictions?

In NSW, the Criminal Records Act 1991 creates a scheme which allows minor criminal

convictions to become "spent" after a crime-free period. Once a conviction is spent, you generally don't need to disclose it and it usually won’t show on a police check.

This scheme was designed to prevent discrimination for people who have demonstrated a

change in behaviour.

There are exceptions to this scheme for more serious crimes and disclosure for certain jobs

like teaching and policing.

All offences can become “spent”, except:

• Convictions with prison sentences of more than 6 months
• Convictions for sexual offences
• Convictions imposed against bodies corporate
• Any offences set out in the regulations.

Note: The “spent” convictions scheme applies to offences and convictions in jurisdictions

outside of New South Wales (such as other states) which correspond (or which correspond

as closely as possible) to the relevant New South Wales offences and convictions

When is a conviction spent?

Under Section 8(1) of the Criminal Records Act 1991 a conviction is spent on completion of

the relevant ‘crime free’ period. This is automatic and you do not need to apply to have a

conviction spent after the crime free period.

For adults, this period is 10 consecutive years after the date of the conviction, during which:

(a) The person has not been convicted of an offence punishable by imprisonment

(b) The person has not been in prison because of a conviction for any offence and has

not unlawfully been at large

(c) There is no statutory or prescribed exclusion that applies

For convictions in the Children’s court, this period is 3 consecutive years, where:

(a) the person has not been subject to a control order, and

(b) the person has not been convicted of an offence punishable by imprisonment, and

(c) the person has not been in prison because of a conviction for any offence and has

not been unlawfully at large.

Who can see my “spent” convictions?

If a conviction is “spent”, you generally do not have to disclose it, and any questions about

your criminal history are taken to refer only to unspent convictions.

However, there are exceptions. Spent convictions may still appear when checks are made

for certain roles, including:

• working with children
• police officers / law enforcement
• teachers and teacher’s aides
• disability support work
• corrective services staff
• in immigration detention centres
• firefighting or fire prevention

Law enforcement agencies, including all State and Territory police, can also access and

share information about spent convictions to other law enforcement agencies and the court.

Archives and libraries can also disclose to a member of public or to another library or archive

material that contains information relating to spent convictions if the material is normally

available for public use.

Can someone disclose my spent convictions?

It is an offence for anyone with lawful access to conviction records to disclose information

about spent convictions without lawful authority. The maximum penalty for doing so is $5,500

fine and/or 6 months imprisonment.

It is also an offence to obtain or attempt to obtain information concerning a spent conviction

fraudulently or dishonestly, and this carries the same penalty.

If you have a criminal record and are unsure about what will show up, or whether a

conviction is spent, you should get in touch with a criminal lawyer. Contact our highly experienced criminal and traffic law team for a FREE consultation to help you understand

your criminal record and what it means for you.